Appointments with Advisors are scheduled online and will virtual until further notice. The online scheduling system only shows available appointments for the next 10 business days. If there is nothing available, you need to continue to check back. For instructions on how to schedule an appointment, please read the walkthrough guide.
Click here to schedule an advising appointment. All advising appointments at this time will be virtual
When scheduling an appointment, you can continue to select the appointment reason that most relates to the purpose of your appointment. We ask that when scheduling an appointment, you please provide the topics and questions you want to discuss during your meeting in the comments section before you confirm your appointment. This will help us to best prepare for our conversation with you.
All ECE advising appointments will occur virtually via CarmenZoom. As part of the University’s response to COVID-19, we ask that students do not come to the ECE office for their appointment. It is also possible that your advisor may not be in their office at the time of your appointment but will be available on CarmenZoom. Please also provide us with your phone number in case we have technical difficulties with Carmen Zoom. Click here for information on how to use Carmen Zoom.
If you prefer to use a phone for your appointment, please mention this in your comments when scheduling the appointment and provide the number you plan to use for the call. Your appointment will still be held through CarmenZoom, and you will be provided information on how to call into the appointment.
Participating in Your Advising Appointment
CarmenZoom is a resource available to all OSU students for digital meetings. Please log-in or call in to CarmenZoom at least 5 minutes prior to the start of your appointment.
Additional information will be sent by your advisor the day before your appointment with specific information on how to join your meeting. Once you join, you will be in a waiting room – your advisor will add you to the meeting when they are ready to begin.
Please note, you will have the option to join either on your computer/iPad or over the phone. We advise joining on a computer/iPad, as we will be able to share our screen with you and ensure you can view specific advising materials. If you do not have a microphone on your device, you would need to also join in over the phone or use the chat function to ask questions, though this may reduce the speed of conversation in the appointment. If you prefer to use your phone to join the call, we suggest that you have something on hand to take notes with. Please ensure that your microphone is turned on, in addition to the sound on your device.
Please see the “Resources for Your Appointment” section below for resources to have available during your appointment. We recommend that students have access to their Degree Audit, Bingo Sheet for the year they started at OSU, and Schedule Planner for any appointments discussing future scheduling.
As a reminder, after your appointment you can view notes about your discussion through OnCourse. These notes are uploaded by your advisor, and we encourage students to check these first prior to reaching out with follow-up questions to ensure that they have not already been answered.
Resources for Your Appointment
Resources for Scheduling
Accessing your Degree Audit
Bingo Sheets, Directed Electives, General Education course list
Check Schedule Planner for current ECE course availability.
If you are a prospective or returning student please email an advisor with your availability.
Undergraduate Academic Advisors
To make the most of your advising appointment, ECE Advisors have divided responsibilities according to student program level.
Alissa Kasmer, Program Manager
Alissa's advising focus is with students who are eligible to apply for graduation, as well as students returning to Ohio State from a leave of absence.
Alex Thomas, Senior Advisor
Alex's advising focus is with students in the major and students interested in pursuing ECE.
Niki Jaburek, Undergraduate Program Advisor
Niki's advising focus is with students interested in pursuing the ECE major and students in the pre-major.
What is my role as the student in the advising partnership?
- know and complete program requirements
- know how academic actions affect your status, re: financial aid, insurance, visa, probation
- prepare for advising appointments and be an active participant in the advising process
- share information, ask questions, know options
- audit academic records regularly
- maintain a file of advising materials
- seek help before a situation escalates into a crisis
What is the advisor’s role in the advising partnership?
- provide accurate information
- interpret policies and procedures
- listen to problems and concerns
- make referrals for other services
- assist with appropriate course selection
- help with goal setting
- encourage career exploration
Why would I meet with an Academic Advisor?
- request information about academic programs. Advice about the technical content of any courses is not given; instead the student is referred to the appropriate faculty members who are better able to give such advice
- clarify policies and procedures
- understand degree requirements
- monitor progress toward a degree
- verify transfer credits
- research careers, internships and co-op programs
- discuss academic problems
- investigate other majors
- share personal concerns that are affecting your studies
- register for or drop classes if you’re unable to do this yourself
Do I need an appointment or can I do a walk-in meeting with an Academic Advisor?
There are no walk-in times available during the Summer term. To see one of the advisors over the summer, students need to schedule an appointment online.
Be Prepared for Appointments
Before meeting with an Advisor, develop a list of questions you have and bring something to take notes with. If it takes you 10 minutes to set up your electronic equipment, don’t bring it. Take notes on something else and add it to your advising spreadsheet or notes later.
Print out a copy of your Degree Audit Report (DARS) and have notes and questions ready regarding it.
Have forms completed appropriately.
Remember, making progress toward a degree is a student’s responsibility.
Academic Advisors provide information and serve as consultants but a student must understand degree requirements and know when and how these requirements will be satisfied.
Important Registration Dates
There are certain times during a semester when Advisors are especially busy. Please plan ahead and try to avoid waiting for an appointment during these times:
- The first two weeks of a semester
- Once scheduling for the following semester begins
- The tenth week of a term
- The day before a term begins
Specific deadline dates for each semester are available from the University Registrar.
Schedule changes can be made through the first Friday of the semester using Buckeye Link.
Courses can be dropped, using Buckeye Link, through the fourth Friday of the semester without a W appearing on the transcript.
To enter a class after the first week of the semester, students need to complete a course enrollment permission form and have the necessary signatures before turning in to their advisor. Students may drop off course permission forms at the front desk of 205 Dreese Laboratories to be processed as long as they completely fill in the form and include a phone number where they can be reached. In order to ensure that courses are properly dropped or added, students should follow-up by checking their student center. Advisors cannot make changes to schedules if there are any holds in place. Make sure you have resolved all holds with the appropriate office before submitting course enrollment permission forms.
After the fourth week Friday, students may withdraw from classes by contacting their Advisor. If you’re sending an e-mail, be sure to write “withdraw” in the subject line.
Friday of the tenth week is the last to withdraw from a full-term class unless you have special circumstances that are beyond your control.
Students who want to drop their entire course load for the semester need to contact an Advisor to assist them in this process.
Can my parents talk to my Academic Advisor?
Of course, but remember that the Family Educational Rights and Privacy Act (FERPA) prevents Advisors from disclosing confidential information about your academic record without your written consent. Advisors can, however, answer your parents’ questions about the policies and procedures of the University and can provide appropriate referrals.